The worst mistake procrastinators make on their to-do lists

This is the time of year where the most popular topic is procrastination. Students e-mail me from all over the country desperate to overcome their procrastination.

And to be honest, I'm impressed. The fact that you want to stop procrastinating is kind of awesome. 

Today I want to share with you the worst mistake many people make (I've done this before too) when creating their to-do lists - a mistake that basically invites procrastination over to play video games with you and be your best friend (and not ever do any work).

Do you ever make this mistake? Test yourself with the following:

You're assigned an essay in a class. What is the first thing you do?
A) Put the due date in my calendar
B) Put "Write essay" on my to-do list
C) Think, "boo I hate essays" and then go check Instagram
D) Put "Create project to-do list and calendar reminders for essay" on my to-do list

Did you catch the mistake there? While obviously C is not so great, the real mistake is B. 

Writing a whole essay is overwhelming, even to straight-A students. I love reading and writing, but seeing "Write an essay" on my to-do list is enough to make me want to go play video games instead.

Looking at a big project will make even the best anti-procrastinators want to think of doing anything else but tackling that big ugly project. 

Instead, the first thing you should do when you're given an assignment is D, "Put 'Create project to-do list and calendar reminders for essay' on my to-do list." 

It's easy to get overwhelmed with all the things you have to do to complete a big project. Instead, it's best to focus only on the very NEXT step you have to take, and do your best to forget about everything else.

That is why the first to-do item on your list should be to sit down and break that big project into smaller to-do items (as well as set SMS/mobile reminders on a calendar, like Google Calendar, to make sure you don't get behind).

Asana is what I use to create my to-do lists for work and I love it (you can use it on your phone and computer). You can literally create a project and then create the small items that need to be done under that project, each with their own due date.

So for example, instead of putting "write essay" on your to-do list, you'd make that essay a new "Project" in Asana, and then start creating to-do items, ideally tasks that would take less than an hour or so to complete. For example, tasks for an essay could look like this: 

- Brainstorm at least 4 possible thesis ideas
- Choose final essay topic
- Create a rough draft outline of essay
- Choose 5 sources for essay
- Create MLA bibliography for 5 sources
- Read source 1 and write out quotes for essay
- Read source 2 and write out quotes for essay
- Read source 3 and write out quotes for essay
- Read source 4 and write out quotes for essay
- Read source 5 and write out quotes for essay 
- Copy/paste quotes into the outline
- Edit final outline
- Write page 1 of rough draft 
- Write page 2 of rough draft
- Write page 3 of rough draft
- Write page 4 or rough draft
- Write page 5 of rough draft
- Bring rough draft to writing center for edits 
- Edit pgs 1-3 of rough draft
- Edit pgs 4-5 of rough draft
- Do full final edit 
- Turn in essay  

Now, that may seem like a lot, but the key here is that you would put all these items under a project, and then create another project like "Today's Tasks" and then just put only the next to-do item in that list, so all you can see is what you need to do that day. 

The more time you put into breaking a big project into smaller items, the easier it is to accomplish. When you sit down to "study" you then have a plan, instead of just starting at an essay and wondering where to begin, dreading the whole thing.

Let me know how this goes for you and please share in the comments any other things you have done that have helped you overcome procrastinator habits. 

You can do this! :) 

Three for Thursday - 3 of My Favorite Things for Your Balancing Act

There is a reality. Success requires balance.

So I’m going to try to use every Thursday this year (in place of 2011's Weekend 4Cast) as a time to share some things that will help you balance work and play. Here are three of my favorite things this week :) 

1.     NTC – Nike Training Club – An awesome (and most importantly) free application for your iPod, iPad, iPhone, or Android. I don’t like the gym – its often hard for me to allow the necessary time commitment with my schedule. If the same is true for you, this app is awesome. It has a ton of workouts on it – it has built-in videos to show you the movements – it talks to you while you are working out and gives you tips and motivation, just like a personal trainer – and you can set your playlist to go along with your workout.  Did I mention it’s free? I wanted to use it for a month before I wrote about it – I can honestly say I have never gotten results like this before. By the way, Nike didn’t pay me for this post – or give me any free stuff. I am however dressed from head to toe in swooshes. Kidding.

2.     Book and movie combinations. Is there anything more fun than reading a book and following it up by watching the movie? I don’t think so. I did it this weekend with The Nanny Diaries. Love the book – love the movie’s ending. And Scarlett Johansson. If you are in search of brain candy, enjoy a double up. It is a great way to get your nose in a book. And make sure to tell me your favorites!

3.     Google Calendar. I know, this one doesn’t sound as fun. But, I can honestly say Google Calendar is a live-saver. If you have a Gmail account, try it out.  I use it to organize, categorize, and prioritize both personal and professional events. Most importantly, it sends you text-message alerts. If you have a calendar-based program, keep using it – if you haven’t ever used an organizational calendar, I recommend this one.  

      I hope that everyone is having an amazing week! If we haven't gotten a chance to connect on social networks, I would love to get to know you better and hear your questions and ideas. Feel free to add me as a friend on Facebook or Tweet me :)